PRIVACY POLICY

Tropismatic Consulting, LLC

Last Updated: 12/10/2025

Tropismatic Consulting, LLC (“Company,” “we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit www.tropismaticconsulting.com or use our coaching, consulting, or related services (collectively, the “Services”).

By using our website or Services, you agree to the terms of this Privacy Policy.

1. Information We Collect

We may collect personal information that you voluntarily provide when you:

  • Book a coaching session

  • Complete a consultation form

  • Submit a testimonial

  • Communicate with us by email or through our website

  • Sign up for updates or marketing communications (optional/coming soon)

The information we collect may include:

  • Name

  • Email address

  • Phone number (optional, if provided)

  • Assessment status (whether or not you’ve taken the CliftonStrengths® assessment)

  • Scheduling preferences

  • Payment-related information (processed securely by Stripe — we do not store payment card numbers)

  • Any additional details you share in forms or communications

We do not collect sensitive personal data unless you choose to share it.

2. How We Collect Information

We collect information in several ways:

1) Directly from you:

  • Booking forms

  • Google scheduling forms

  • Email communications

  • Contact forms

  • Testimonial submissions

2) Automatically through website interactions:

3) We use Squarespace Analytics, which may collect:

  • IP address

  • Browser type

  • Device information

  • Pages visited

  • Time spent on pages

  • Referring website

This information is aggregated and does not identify you individually.

4) Third-Party Services

We use:

  • Stripe for secure payment processing

  • Google for scheduling and calendar management

  • Squarespace for website hosting and analytics

These providers may collect or process your data according to their own privacy policies.

3. How We Use Your Information

We use your information to:

  • Provide and manage coaching and consulting services

  • Process payments

  • Schedule appointments

  • Communicate with you about sessions, updates, or inquiries

  • Improve our website and services

  • Send marketing communications (only if you opt in)

  • Maintain internal business records and compliance

We do not sell your personal information under any circumstances.

4. How We Share Information

We may share your information only with trusted service providers necessary to operate our business, including:

  • Stripe (payment processing)

  • Squarespace (hosting + analytics)

  • Google (scheduling and email)

These providers are required to safeguard your information.

We may also disclose information:

  • To comply with legal obligations

  • To protect our rights or the rights of others

  • With your explicit consent

We do not share information for advertising or cross-marketing purposes.

5. Cookies and Tracking Technologies

Squarespace may use cookies and similar technologies to:

  • Recognize returning visitors

  • Analyze website traffic

  • Improve website performance

You can manage cookie preferences through your browser settings.

6. Data Security

We take reasonable administrative, technical, and physical measures to protect your information, including:

  • Secure website hosting via Squarespace

  • Stripe PCI-compliant payment processing

  • Password-protected devices and accounts

  • Limited data retention

While we strive to protect your information, no method of transmission is 100% secure.

7. Data Retention

We retain your personal information only as long as necessary to:

  • Provide services

  • Maintain business and tax records

  • Comply with legal requirements

You may request deletion of your personal data at any time (see Section 8).

8. Your Rights

Depending on your location, you may have the right to:

  • Access the personal information we hold about you

  • Request correction of inaccurate information

  • Request deletion of your information

  • Opt out of marketing emails

  • Request a copy of your data

To submit a request, email us at:

coach@tropismaticconsulting.com

We respond to all requests within a reasonable timeframe.

9. Children’s Privacy

Our services are not directed to children under the age of 13, and we do not knowingly collect information from them. If we learn that a child under 13 has submitted information, we will delete it promptly.

10. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these websites.

11. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Updates will be posted on this page with the “Last Updated” date revised accordingly.

12. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us at:

Tropismatic Consulting, LLC

Email: coach@tropismaticconsulting.com

Location: Chandler, Arizona